Nick Grattan’s SharePoint Blog

You can easily add columns with the type “Multiple lines of text” to lists and libraries to allow rich text and HTML editing. However, the column type “Full HTML content with formatting and constraints for publishing” provides much better editing capabilities, including applying styles, table formatting and reusable content.

This post shows how to use this column type in lists and document libraries. To do this, you must first add a “Site Column” to the site using the column type “Full HTML content with formatting and constraints for publishing” and then apply this site column to the list or document library.

Note: You must activate the “Office SharePoint Server Publishing” feature on the site.

Here are the instructions:

• Select the Site Actions + Site Settings + Modify All Site Settings menu command.
• Click the Site columns link.
• Click the Create link.
• Enter a column name and select the “Full HTML content with formatting and constraints for publishing” column type.

• Click OK to create the column.

The site column can now be applied to a list or document library:

• Navigate to the list or document library.
• Select the Settings + Document Library Settings menu command.
• Select the Add from existing site columns link.
• Select the column from the site column gallery:

• Click OK.

Now, when you edit properties in the list or document library the full HTML publishing menu will be used: