Nick Grattan's Blog

About Microsoft SharePoint, .NET, Natural Language Processing and Machine Learning

Permission Inheritance and Folders

with 3 comments

By default, permissions set in a site are inherited by sub-sites and lists contained in that site, and items in a list inherit permissions from the parent list. By breaking this inheritance you can set different permissions on an object from its parent.

Folders in a list or document library are items that have a content type of ‘Folder’ or a content type that derives from the ‘Folder’ content type. Since they are items you can break the inheritance from the parent list or folder and set different permissions on that folder. To do this, select the Manage Permissions menu for the folder:


Then select Actions + Edit Permissions to break the inheritance and set permissions on the folder:


But what about items in a folder? Do they inherit permissions from the folder or from the list/document library?

The good news is that items inherit permissions from the folder in which they belong.

This means, for example, you can create a folder in a list or document library in which a user or group can add items or edit items, but still have read-only access to all other items in other folders.


Written by Nick Grattan

November 27, 2007 at 8:46 pm

3 Responses

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  1. Hi,

    Thanks very much for your post. Our challenge is that on the Actions pulldown in Sharepoint we do not get the “Edit Permissions” option for the folder or doucment we want to break the permission on.

    We do get a “Manage Permissions” option, but that will not allow us to break the inhereted permissions.

    We can get to Permissions that are site wide on the “Settings” pulldown.

    Your help would be greatly appreciated.


    Jon Anderson

    October 26, 2009 at 1:31 pm

  2. You do not manage permissions on a folder or document using the “Actions” menu. Instead, look on the drop down menu for the document in the list (that’s the menu with “Edit Properties” etc).

    Nick Grattan

    October 30, 2009 at 7:17 am

  3. what if the user breaks the permission on a foder level then need to add new permission, he should edit all subfolders permissions??

    thanks for your reply.


    November 30, 2009 at 1:00 pm

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